Who we are
The owner of this website is Universitat Politècnica de Catalunya · BarcelonaTech (ESQ0818003F), hereafter referred as UPC. We are based in Carrer Jordi Girona, 31, 08034 Barcelona (Spain).
The website is located on a server hosted by Cloudi NextGen S.L. (B66356528), based in Ronda General Mitre, 25, baixos, 08017 Barcelona (Spain). The server itself is located in Barcelona, under the control of the European General Data Protection Regulation (GDPR) and the Spanish Ley Orgánica de Protección de Datos y Garantía de Derechos Digitales (hereafter referred as LOPDGDD).
We take data privacy very seriously. For any inquiry regarding data privacy and its protection, you can contact us at gdpr@sseasymposium.org.
What personal data we collect and why we collect it
General navigation
With the sole purpose of protecting ourselves against spam, we use Google’s reCAPTCHA services in our website. Thus, when navigating through our website and in particular when leaving comments our using any of our contact forms, you accept that information about you is collected and sent to Google with the sole aim of determining whether you are a human user or an automated machine, with the final purpose of blocking the spamming capabilities of the former ones.
You can access Google’s Privacy Policy here: https://policies.google.com/privacy?hl=en and Google’s Terms of Service here: https://policies.google.com/terms?hl=en.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
If you use the contact forms that we provide on our website, your contact details and your contact message will be treated and used for the sole purpose of answering you diligently. Your messages are sent to our email address and remain stored in our personal server. We do not share your contact details and message with third-parties nor use them for other purposes.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
We may collect pieces of information regarding your navigation through our website, in a completely anonymized manner, to help us understand the pages that are more visited and other traffic analytics.
We may also partner with Google Analytics to allow tracking technologies and remarketing services on the Site through the use of first-party cookies and third-party cookies, to analyze and track users’ use of the Site, determine the popularity of certain content, and better understand online activity. By accessing the Site, you consent to the collection and use of your information by these third-party vendors. You are encouraged to review their privacy policy and contact them directly for responses to your questions. We do not transfer personal information to these third-party vendors. However, if you do not want any information to be collected and used by tracking technologies, you can visit the third-party vendor or the Network Advertising Initiative Opt-Out Tool or Digital Advertising Alliance Opt-Out Tool.
Who we share your data with
We do not share any data that may identify you or your navigation preferences with any third-party. We may use third-party services to filter your messages in order to detect spam. These services do not keep the data after the scan.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
To exercise your rights on data access, rectification, cancellation, and opposition email us at gdpr@sseasymposium.org.
Where we send your data
Visitor comments may be checked through an automated spam detection service. This service does not keep the data after the scan.
Your contact information
Your contact details and will be treated and used for the sole purpose of answering you diligently. We do not share your contact details with third-parties nor use them for other purposes.
Additional information
How we protect your data
All of the data we ever collect when you interact with us electronically (through our website, chat service, or email) remains at a server of our own property. The server is located in Barcelona and therefore is subject to and complies with all applicable data security and privacy laws (namely, the GDPR and the LOPDGDD).
We have designated a data protection manager that can be reached at gdpr@sseasymposium.org.
Our data protection manager and the UPC data protection officer work proactively with our IT team, ensuring that all software is up-to-date and that the upmost levels of security are enforced in order to avoid any data breach.
Our data protection manager is coordinated with the rest of the Symposium’s organising team to ensure that appropriate training has been given and that all members are able to understand the requirements on data privacy.
What data breach procedures we have in place
Our data protection officer works proactively with our IT team, ensuring that all software is up-to-date and that the upmost levels of security are enforced in order to avoid any data breach.
We scan our systems regularly for detection of any possible data breach.
Data breaches and any other kind of IT systems’ attacks will be duly investigated. We will report to the police any attack that may compromise user’s personal data.